Features

RichBinder — full feature specification

Only features that actually ship are listed. Each badge names every edition that includes that feature.

Viewing · Unified viewerFiling · Automatic filing

1Unified viewing with no extra softwareFreeProfessionalAI

MS Office, Hancom HWP, PDF and images open in a single viewer with original formatting — no per-format application required.

Opening a document also builds its full-text search index and thumbnail automatically.

  • Images and PDFs: rotate · crop · deskew, with undo
  • Office documents DOC/DOCX · XLS/XLSX · PPT/PPTX · ODF
  • Hancom HWP · HWPX
  • Text files MD · TXT · LOG · CSV shown in full, formatting preserved
PDF DOCX XLSX HWP PPTX TIFF MD TXT RichBinder viewer Open it once and preview, full-text search and thumbnail are all built

2New documents move to their destination automaticallyProfessionalAI

Nominate a watched folder and RichBinder keeps an eye on every new document that lands there.

Read the content → decide the type → move to the destination → apply the naming rule — unattended, end to end.

  • Existing files are left untouched; only new arrivals are processed
  • Runs while the system is idle and stands aside while you work
  • If the type cannot be decided, the move is held and sent to the review queue
  • Every move is recorded, with undo that never expires

Accounting/{year}/Purchases/{issued}_{supplier}_TaxInvoice.pdf

The destination and naming rule attached to the document type produce this path

Watching New documents Watched folder Read · decide Type detection · naming Accounting/2026/Purchases Medical/2026 Contracts/By party Destination Review queue Only the unclear ones are asked about

3Scanning starts the filing pipeline with no extra stepFreeProfessionalAI

Scanned pages are written straight to disk without passing through an in-app buffer, and appear in File Explorer immediately.

With no manual “save” or “confirm” step, a page joins the filing flow the moment it leaves the scanner.

  • Works with TWAIN · WIA · network scanners
  • Save as PDF · JPG · PNG · TIFF, with PDF merge and print
  • Assign a document type to a folder and the naming rule applies automatically
  • Make the save folder a watched folder and scans enter the flow at once ProfessionalAI
Scanner 300 dpi · greyscale 3 pages = 3 files Receipt_20260813_01.pdf Receipt_20260813_02.pdf Receipt_20260813_03.pdf DocumentsScansReceipts

4Three-layer browser: real folders · shortcuts · smart viewsFreeProfessionalAI

On top of your real folders sit a layer you define yourself (shortcuts) and results filtered by condition (smart views).

A shortcut only points — nothing is moved on disk. Delete one and the original folder and its documents are unchanged.

  • Your own hierarchy, gathering scattered folders in one place
  • Names Windows forbids are allowed here (“OO Hospital : 2026”)
  • If a target folder goes missing it is greyed out, never deleted
Folders · real DocumentsScans Receipts Contracts Shortcuts · your own paths OO Hospital : 2026 → Receipts folder → D:InsuranceClaims Smart views · by condition Recent · Favourites Your filing lives in the folders. Even if the app goes away, you lose nothing.

5One document type carries five rulesFreeProfessionalAI

Define a document type once (a tax invoice, say) and fields to extract · file naming rule · destination · how to recognise it · whether to file automatically are bound into one rule set.

From then on, every document of that type is handled the same way.

  • The type travels with the file and survives being moved
  • Several types may share one folder
  • Exception rules are collapsed by default
Document type · Tax invoice Fields Supplier · date · amount · tax File name {issued}_{supplier}_TaxInvoice Destination Accounting/{year}/Purchases How to recognise If “amount” and “recipient” appear together Automatic filing On

6Two OCR engines, each for its own jobFreeProfessionalAI

Fast whole-page indexing for search and zonal OCR for precise field extraction run on two different engines.

If one engine falls short of the threshold, the other retries automatically.

  • Search results show the page a hit is on
  • Draw a box and the value and confidence appear at once
  • Re-recognition never overwrites a value you corrected
  • Recognised text is not written into the original file — it lives in the index
  • Bulk indexing for folders you already have ProfessionalAI
Whole page · for search · Free and up Sweeps the whole page into the search index Zonal · to extract values · Professional and up Supplier Amount Reads only the spots you chose, precisely

7AI proposes document types from your unfiled documentsAI

Unfiled documents are clustered by layout similarity, and by overlaying the matches RichBinder separates fixed text from variable data to identify the fields worth extracting.

The proposed rule set is applied only after you approve it.

  • Type name · fields · naming rule · destination proposed as one rule set
  • Pre-flight preview of where the affected documents would go, and how many
  • Not a fit? Discard the whole proposal in one click
  • Runs entirely on your device — neither the originals nor the extracted data leave it
47 documents with no type Cluster Group A · 18 Same layout Group B · 17 Same layout Group C · 12 Same layout Proposal “Medical receipt” Fields · hospital · date · amount Name · {date}_{hospital} Destination · Medical/{year} Create this type Before creating, you see where the 18 would go

8One board for the whole pipelineProfessionalAI

Watch throughput and bottlenecks across the entire pipeline in a single view.

Anything needing a human is held in the review queue, and most of it clears with one click.

  • Each exception states its reason (for example, “supplier field missing”)
  • What you decide in the review queue feeds straight back into the rule set, so it stops recurring
  • Idle (nothing to do) and filing switched off are shown as different states

The path one document travels

If processing stops, the screen shows which of the six steps it stopped at

Intake Watched folder Scan · drag and drop Read Body text · OCR Barcode · QR What kind Decides the document type Asks when unsure Where to Finds the destination Does not move when rules conflict Move Move · rename Tags · metadata Journal Records what was done Undo Unsure → review queue If undecided, nothing moves

Editions

Editions by how much you automate

From manual control (Free) through rule-based automation (Professional) to AI inference (AI),
editions differ by how far the system steps in.

Free Included

Manual

  • Scanning
  • Unified viewer
  • Search
  • Create document types yourself
Professional Everything in Free

Automatic filing

  • Automatic filing
  • Field extraction
  • Review queue
  • Bulk indexing
AI Everything in Professional

Type proposals · automatic naming

  • Automatic document-type proposals
  • Semantic search
  • Personal-data masking

Each badge names every edition that includes that feature.
Features from lower editions (Free) are carried into the higher editions (Professional · AI).

Try everything before you decide

On install, every AI Edition feature is unlocked for 30 days on one PC. When the trial ends the app moves to the Free Edition automatically; registering a licence (subscription or perpetual) keeps that edition instead.

Download RichBinder